Registration Details

MOLOKAI HOE REGISTRATION

For the 2015 Molokai Hoe race we have streamlined the registration process to simplify both the entry and the tracking of all the required forms for all coaches, paddlers, escort boat individuals. By using the links in the flow of emails, described below, to access the forms we are able to pre-fill a lot of the information and data entry of redundant information will be minimized. When paddlers and all individuals registered to be on the escort/auxiliary boats complete their forms, the coach will receive notifications. If you are the coach and you don’t receive completion emails from your crews – you will know they didn’t complete the task.

The process starts with filling out the form “Intent to Participate and Shipping”.

 

Intent to Participate and Shipping 

This form is typically filled out by the coach and includes basic information about the coach, the club and the race rules. In order for intent to be completed you need to order canoe shipping. If you are borrowing the canoe, just leave the shipping blank but please indicate in the comment field who you will borrow canoe from. The shipping information is due by September 25th. If you are shipping a canoe, make sure you fill out the intent form before September 25th. Once this form is submitted, an email will be sent to the coaches email address with links to the two forms that the coach need to fill out:

  • Coaches Packet
  • Crew and Escort Boat List

 

Coaches Packet

On this form the coaches will fill out the emergency information and all the waivers. The coach can save a partially entered from and go back and finish it at a later time. There is no need to set up a user account, the coach simply access his form by using the link in the original email. However – once the information is submitted the form cannot be updated. If the coach needs to make changes he/she must contact OHCRA.

 

Crew and Escort Boat Registration

On this form the coaches can enter up to 10 different crews. The coach will need to enter the name, birth date and email address for all the paddlers and boat captains. The coach can save a partially entered from and go back and finish it at a later time. There is no need to set up a user account, the coach simply access his form by using the link in the original email. However – once the information is submitted the form cannot be updated. If the coach needs to make changes he/she must contact OHCRA.

Once this form is submitted all the paddlers and boat captains will automatically receive an email with links to their required forms:

  • Paddler Packet
  • Escort Boat Packet

 

Paddlers Packet 

On this form the paddlers will fill out their emergency information and all the required waivers. The paddler can save a partially entered from and go back and finish it at a later time. There is no need to set up a user account, the paddler access his form by using the link in the original email. However – once the information is submitted the form cannot be updated. If the paddler needs to make changes he must contact OHCRA.

  

Escort Boat Packet

On this form the boat owner/captain will fill out the emergency information and all the required waivers. The boat owner/captain is asked to enter the name and email address of everyone that will be on the escort/auxiliary boat. The boat owner/captain can save a partially entered from and go back and finish it at a later time. There is no need to set up a user account, the form can be accessed by using the link in the original email – however – once the information is submitted the form cannot be updated. If the boat owner/captain needs to make changes he/she must contact OHCRA.

Once this form is submitted everyone listed on the form will automatically receive an email with a link to the required form.

  • Boat Helper Packet

 

 Boat Helper Packet 

On this form everyone on the escort/auxiliary boat must fill out their emergency information and all the waivers. The boat helper may partially enter this form, save it and return and finish it at a later time. There is no need to set up a user account, the form is accessed by using the link in the original email – however – once the information is submitted the form cannot be updated. If the boat helper needs to make changes he/she must contact OHCRA.

 

All forms are due on or before: October 3, 2015, midnight HST.